Terms of Reference
The ad hoc Fundraising Committee was established by motion of the Board of Directors on October 19, 2014. Following a successful first Annual Fund Drive, the ad hoc committee completed its mandate. It was replaced with a continuing committee at the June 14, 2017 Board meeting, with new terms of reference and committee composition adopted.
Chair: Appointed by the Incoming President (normally for a three-year mandate).
Members: President-Elect, Past-President, Treasurer, Executive Director, two Regional Representatives from the Board of Directors, and two to three additional members in good standing, appointed by the incoming President. The terms of the Regional Representatives will coincide with their term on the Board of Directors whereas the terms of the additional members in good standing will be the usual three years.
Terms and Duties:
The Fundraising Committee shall:
1. Plan, publicize and conduct fundraising activities on behalf of the SSC. More specifically, its responsibilities should include:
a. Strategic planning concerning campaigns, including their rationale, target audience, and conduct, not only for the annual fund drive linked to the dues renewal process, but also for additional campaigns targeted, for example, at the SSC membership, external foundations or corporations that may be conducted from time to time;
b. Detailed planning of the logistics of campaigns, in conjunction with the Board, SSC staff and persons responsible for advertising and publicity;
c. Monitoring the progress of campaigns and intervening when necessary;
d. Reviewing the effectiveness and success of campaigns once they conclude;
e. Providing reports, articles and publicity on campaigns and on fundraising in general;
f. Developing and managing a web page devoted to fundraising on the SSC website.
g. By working with the office staff and the local Annual Meeting organizers, maintain ongoing relationships with Annual Meeting sponsors, display stand clients, and other potential donors.
2. Work with the Executive and Board to identify, promote and monitor projects to be supported by these fundraising activities.
3. Plan and monitor the financial aspects of these fundraising activities. More specifically, it should:
a. Monitor the size of the fund that holds donations;
b. Make recommendations to the Board about funding levels for individual projects;
c. Provide realistic assessments of the amounts that specific fundraising campaigns are likely to achieve;
d. Report annually on the financial position of the fund, with flows in and out itemized. Flows out should be itemized by project, and flows in by type of donation.