Skip to main content

Oral presentations

  • Identify the room location of your session early in the meeting and arrive at the room at least 15 minutes before the session starts.

  • A volunteer will be present in each session room, where an internet connected computer and data projector (with a vga and hdmi cables) will be available.

  • Most projectors are 4:3 though some are 16:9. Information will be posted shortly.

  • We highly recommend slides be brought as PDF files. Powerpoint slides can be converted to pdf in a number of different ways

  • Speakers may provide slides by a) bringing a USB stick to the session room 15 minutes prior to their session; or b) making their slides downloadable from the internet (i.e. from google drive).

     

  • Contributed session speakers are allotted 15 minutes, it is recommended that the speaker plan for a 12 or 13-minute presentation to allow for questions.

  • Invited session speakers generally have 30 minutes including questions, some variations exist and are detailed in the program.

Poster presentations and Case Studies

  • Contributed posters and Case Study posters will be in the Great Hall and adjoining areas. Numbers will be assigned and appear on poster boards, assistance and hooked pads for mounting will be available at the registration desk in the Great Hall. The maximum dimensions for each poster is 6 feet (180 cm) wide and 3 feet (90 cm) tall.

  • Case Study posters are scheduled on Monday. Presenters are requested to put up their posters between 10:00am and 12:00pm, and are expected to be with their posters during the designated poster session from 1:30pm to 3:30pm. Posters should be removed after 5:30pm Monday.

  • Contributed posters, including the student posters from the Probability Section and the Actuarial Science Section, are scheduled on Tuesday. Presenters are requested to put up their posters between 10:00am and 12:00pm, and are expected to be with their posters during the designated poster session from 1:30pm to 3:30pm. Posters should be removed after 5:30pm Tuesday.

Suggestions for Session Chairs 


  • Arrive at the session room at least 15 minutes early to sort out the audio- visual equipment. Volunteers can help with equipment.

  • Make sure that all presentation files are uploaded to the room computer or the speaker’s own laptop can be successfully connected to the data projector before the session starts.

  • Identify all of your speakers before the session starts; Check the pronunciation of speakers’ names if necessary. 


  • Respect the allotted time for each speaker; Be brief with introductions; Use the show cards provided in each room to warn speakers that there are 5, 2, and 1 minute(s) left; Stop the speaker if he/she goes beyond the allotted time.

  • Allow time for one or two quick questions only if the allotted time is not all used up. Otherwise, remind the participants that they will be able to interact with the speakers after the session.

  • Follow the order of the talks in the published schedule. If a speaker is not available, do not change the schedule: Stick with the published time period allotted to each speaker, as some people might want to attend only a portion of the session or a particular talk at the published time.

  • Use the extra time for questions directed to previous speakers if possible.

  • Thank all the speakers at the end of the session.