Job Announcement - Ontario College of Pharmacists

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MANAGER, DATA and INFORMATION MANAGEMENT

The Ontario College of Pharmacists is the registering and regulating body for the profession of pharmacy practice in Ontario. The College as regulator has played a key role in safeguarding our health care system by providing the public with quality pharmaceutical service and care. The mandate of the College is to serve and protect the public and to continue to deliver on its mandate, the College is currently recruiting to fill the position of Manager, Data and Information Management.

Position Summary
The Manager, Data and Information Management is responsible for providing leadership on all activities associated with managing the College’s Data and Information Management Programs. The successful candidate will have oversight over the development and implementation of a data management program, data governance framework, as well as policies and standards to optimize data as an information asset. The successful candidate will be responsible for leading the Data and Information Management Program to ensure access to information and preservation of the College’s corporate memory.

Responsibilities

  • Provide guidance on the maintenance, safekeeping ad lifecycle management of the official records of the College in all forms, ensuring that the corporate records are retained and disposed of in accordance  with all retention policies, applicable laws and regulatory requirements 
  • Oversee the development and implementation of a data management program, data governance framework as well as policies and standards to optimize data as an information asset
  • Identify new opportunities pertaining to the use of data and information management to achieve efficiency and effectiveness
  • Develop a holistic approach to manage corporate information (including data) by implementing processes, roles, controls and metrics that treat information as a valuable business resource/asset
  • Define information/data standards along with appropriate policies, privileges and responsibilities of information/data owners and users to ensure required level of both quality and risk management
  • Develop, define and sustain a sound records management program infrastructure for paper and electronic records including internal controls and tools
  • Manage and supervise employees within the Data and Information Management department including hiring, reviewing work plans, setting performance objectives, monitoring performance, providing performance feedback, and assigning and reviewing work
  • Identify and communicate business risk related to data analytics as well as information management policy, procedures and program development and implementation
  • Develop a compliance and monitoring program to ensure information principles based on retention policies, legislative requirements, industry standards and internal policies and procedures are being followed by staff
  • Support legal counsel, senior management and staff in complying with all retention requirements including litigation holds and with production for discovery proceedings
     

Key Attributes

  • Comprehensive knowledge of records and information management theories, principles and practices; including classification and retention scheduling, preferably in a regulatory environment.
  • Proficiency in SQL, PowerPoint, Project, Visio, Excel and Word
  • Demonstrated proficiency in information management applications.
  • Strong verbal and written communication skills and listening skills
  • Concise report writing abilities
  • Demonstrated experience in managing within team based organizations and multifunction teams.
  • Demonstrated ability regarding diplomacy and discretion.
  • Acute attention to detail
  • Must be able to meet deadlines
  • Requires a high level of judgment appropriate to applying established practices, policies or procedures to standard work assignments and resolving frequent problems.
  • Must possess demonstrated ability to work independently and to lead others in projects.
  • Understanding of industry standards regarding records management technologies and software capabilities for lifecycle management of digital records.
  • Knowledge of legislation in order to respond to concerns and identify discrepancies in records
  • Experienced in effectively coordinating multiple projects, executing multiple tasks simultaneously and efficiently while working with conflicting priorities in a fast-paced environment.
  • Exercises judgment and uses discretion with highly confidential materials.
  • Team player with solid interpersonal skills combined with a winning customer service attitude.
  • Strong analytic skills
  • Effective problem solver and decision maker
  • Takes initiative on projects/work – think outside the box for solutions


We are accepting applications provided you have the following qualifications:

  • University degree in Information and Records Management, Statistics, Information Technology or Library Sciences is required
  • A Certified Records Manager (CRM) designation is an asset
  • 7+ years’ experience in an analytical role working in data analytics and information management environment
  • 3+ years’ of Management experience
  • Experience in a regulatory or health care environment is an asset
     

If you are interested in joining the College, please forward your cover letter and resume in confidence, by August 14 stating salary expectations to hr@ocpinfo.com.

OCP is committed to supporting accessibility and diversity. Requests for accommodations can be made at any stage of the recruitment process. Applicants need to make their requirements known when contacted.

We wish to thank all applicants for their interest in this position. We will only contact those whose skills, knowledge and experience most closely match the requirements of the position.

Thursday, July 5, 2018

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